Project Overview
The client wanted to synchronize their data across different platforms. In addition to that, functionalities such as library management, inventory management, purchase orders, and more should also be easy for them to maintain and use. A backend Odoo based ERP solution for the staff that would integrate easily with their Magento website. With this custom solution, they are able to manage all their school’s business-related records in one place.
Our Solution
Library Management
It allows the librarian to track every book that is issued along with the details of the student, the date and time of issue, etc. It also tracks damage books, late marks and fees and whether or not the student has paid it. The count of auto books helps them inform the students/staff about the book’s availability.
POS Integration
Payments made to buy stationery and other materials via POS would be auto synchronized in the database. The payment type would be recorded along with the order details, whether this is a cash payment or an online transaction, etc.
Expense Management
We also expanded the basic function of odoo expenses to reimburse the training and other expenses for employees. This records the overall distance the staff has traveled through the interactive google map, which measures the total kilometer and time.
Purchase Order
They wanted to have a purchase order feature that would allow them to create the order and send it to the supplier/vendor to track all the orders placed by different faculties/staff to buy things for events, etc.
We developed this feature by integrating 2-step validation along with the purchase order email notification, which would automatically be sent to the senior officers for approval and, once approved, would be sent to the supplier.
This way, everyone from the staff to the principal is kept up-to-date on the order and the communication is intact.
Check out the features of 360i suite and how it’s helping ECR school with student and tardy management.
Final Outcome
- The integration of Magento and Odoo helps them auto-sync the data from the application and the website to the backend.
- Library Management functionality made it easy to monitor all books and the late fee structure. It also helps them decide the book purchasing and tracking down damaged books.
- With POS integration, they are able to maintain stationery and payment records.
- Purchase Orders with validation have simplified their order purchasing process eliminating redundant communication.
