Every business has its own objectives, processes and requirements. Above all, today’s businesses need technologies with all those functions that can bridge the gap between business processes and people.
To run a large organization with multiple departments and teams successfully, an ERP system lends a helping hand by synchronizing all information and communication within the organization. ERP is a combination of software and company’s activities performed to manage operations. With ERP software, the entire project value chain is aligned and critical processes are streamlined effectively.
When Do You Need An ERP?
So, why and when do you need an ERP system? When your business starts dropping the ball, lacking proper communications, or when you observe you are major part of your time is going into paperwork rather than in actually running the business, you need to have an ERP system.
You need to set up various workflows and methods (automated & manual) which may or may not be documented formally. Implementing an ERP system requires significant investment of time and money.
Why Do You Need an ERP System?
Implementing an ERP system within an organization changes the way people work. Top management has to be practical in explaining the reasons for implementation and how the business as a whole will benefit when the organization staff adopts it wholeheartedly. The following points can be good justifications for implementing an ERP system:
The following points can be good justifications for implementing an ERP system:
ERP Helps Process Automation:An ERP system lets companies achieve actual business process automation, manage important tasks on a daily basis across an organization and free up staff to focus their efforts on more critical initiatives requiring personal attention.
This all not only boosts productivity, but also dramatically reduces operating and overhead costs. Without an ERP system, you can’t have cross-department collaboration and prudent workflow execution.
Fewer Errors, More Efficiency:Another reason to deploy an ERP system is to achieve operational efficiency. Error-prone, awkward, manual processes, etc. can drain your company of money and time. Therefore, companies must automate critical activities and augment the business processes efficiency. No matter how big or small your business is, or what type it is; requiring different teams and departments to operate as a single can be quite challenging.
Better Communication, Higher Productivity:
ERP solutions can help enhance the internal interactions between resources and external interactions between customers and suppliers. If suppliers can coordinate easily with finance, marketing and sales teams or even integrate with an ERP system, then productivity is sure to increase.
Thus, the availability of real-time communication for different groups within an organization allows rapid responses and well-managed coordination.
Better Information Management:
Many organizations still have inconsistent information across their business. For instance, if the ‘Accounts’ department and call center access two different databases that are not integrated, customers with a billing question are not likely to get a precise answer if they approach the call center for help. Such problems may look small on the surface but can add up over time, resulting in major customer satisfaction and retention issues. Thus, it can ultimately affect revenues and market share adversely.
An ERP system automatically processes transactions and generates audit and financial reports. By implementing an ERP solution, you can make the accounting process more accurate, faster and smoother than before.
Better Performance Measurement:
Above all, an ERP system makes it easier for company staff at all levels, from front end employees and team supervisors to senior executives and managers – to measure company’s performance and understand the impacts within the company. The Enterprise Resource Planning system also empowers organizations to rapidly change tactics to address new customer requirements as they emerge and be more receptive to shifts.
In a Nutshell
Businesses prefer to implement an ERP system because they need improvement in internal business processes and overall business performance. They also want to reduce labor costs, IT expenses and improve interactions between staff and companies.